Accounts Payable Clerk
Basic Purpose
Responsible for performing accounting and financial tasks related to the efficient maintenance and processing of accounts payable transactions.
Essential Duties and Responsibilities
1. Review invoices and check requests.
2. Sort and match invoices to packing slips and check requests.
3. Enter invoices into Nav accounting software to prepare for payment.
4. Code payment to appropriate GL account as appropriate.
5. Process check requests.
6. Prepare and process accounts payable checks, wire transfers and ACH payments.
7. Verify sales and use tax charges.
8. Reconciliation of payments.
9. Prepare analysis of accounts.
10. Monitor accounts to ensure payments are up to date in accordance with company payment policies.
11. Resolve invoice discrepancies.
12. Maintain vendor files. Set up new vendor files.
13. Correspond with vendors and respond to inquiries.
14. Close obsolete vendor files.
15. Complete credit applications.
16. Produce scheduled and ad hoc reports such as Open Invoice Report.
17. Assist with month end close procedures.
18. 1099 maintenance and issuance.
19. Maintain files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting practices. Compete annual rotation of AP files.
20. Perform other comparable and related duties, as assigned.
Skills/Knowledge/Abilities
- Associate degree in accounting or finance or equivalent
- 1-3 years of accounts payable and general accounting experience.
- Knowledge of general accounting principles and procedures and specifically accounts payable.
- Knowledge of Nav accounting software and Microsoft Office suite of products.
- Proficient data entry and management.
- Excellent organization and prioritization skills.
- Attention to detail and accuracy.